IFTA reporting software that runs the whole quarter

An IFTA return is only as good as the data behind it. Most tools stop at the math: you paste miles and gallons in, a tax number comes out. The hard part of every quarter is everything around that number — chasing carriers for fuel and ELD files, cleaning duplicates and missing miles, getting the client to sign off, recording the filing and keeping it ready for an audit.

IFTAflow handles all of it in one place, so nothing lives in a separate inbox, folder or spreadsheet.

1. Request. At quarter start each carrier gets a secure upload link, and reminders repeat on their own until the files arrive.
2. Import. Fuel card exports (EFS, WEX, Comdata) and ELD IFTA mileage reports (Samsara, Motive, Geotab) come in as CSV or Excel, with column mappings saved per client.
3. Fix exceptions. Fuel bought where a truck never drove, MPG outliers, duplicates, unmapped units or cards and date gaps are flagged before anything is calculated.
4. Calculate. Fleet MPG, taxable and tax-paid gallons, and tax or credit per jurisdiction, using the IFTA, Inc. quarterly rate matrix, laid out like the state worksheet.
5. Approve. The carrier reviews and approves the return PDF online.
6. File & record. Record the filing, payment and confirmation number in the base jurisdiction’s portal.
7. Archive. The quarter locks into an audit-ready snapshot with every document tagged by client, quarter and truck.

• IFTA and permit service firms that prepare returns for many carriers every quarter.
• Accounting and bookkeeping offices with trucking clients.
• Fleets and owner-operators who file their own IFTA and want it right the first time.

Every plan includes unlimited carrier clients. Pricing is based on active trucks, and a truck only counts in a quarter it has miles or fuel.

Does IFTAflow e-file the return with the state?

No. IFTAflow prepares the return in the layout of the state worksheet, then records the filing, payment and confirmation number after you file in the base jurisdiction’s portal, and archives everything for audits.

Do I need an API connection to my fuel card or ELD?

No. IFTAflow imports the CSV and Excel exports you already get from fuel cards (for example EFS) and ELDs (for example Samsara, Motive, Geotab). Column mappings are saved, so next quarter is one upload.

Where do the tax rates come from?

From the IFTA, Inc. quarterly tax rate matrix. Every finished return records which rate version was used.

Can I try it first?

Yes. The 7-day free trial opens with a demo workspace of sample carriers and a full quarter of data. No credit card required.