Every client, one dashboard
See which filings are overdue, waiting on data, stuck on exceptions or waiting for approval, across all carriers and preparers.
For accounting firms & IFTA service providers
Every carrier’s IFTA return, on one board.
IFTAflow runs the whole quarter for firms that file for many carriers: request data, import fuel card and ELD exports, catch errors, calculate, get client approval and never miss a deadline.
- No integrations required
- Unlimited carriers
- 7-day free trial
Now accepting a small group of pilot firms.
Data requested 3
Ridgeline Freight LLC18 trucks · reminder sent
Two Rivers Transport6 trucks · link opened
Exceptions 2
Lone Oak CarriersFuel in NM, 0 miles
Prairie Line Inc.Unit 214 MPG 11.8
Client approval 4
Blue Mesa Logistics42 trucks · PDF sent
Filed 11
Harbor & Main TruckingPaid · conf. on file
Imports the exports your carriers already have
- EFS
- WEX
- Comdata
- Samsara
- Motive
- Geotab
- Excel & CSV
What is IFTAflow?
What is IFTAflow? IFTAflow is IFTA quarterly fuel tax software built for the firms that prepare returns for many trucking carriers. It combines the IFTA calculation (fleet MPG, taxable gallons, tax-paid gallons, net tax or credit per jurisdiction) with the office workflow around it: client data requests, a carrier upload portal, error checks, approvals, deadline reminders and a searchable audit archive.
Quarter-end shouldn’t be a spreadsheet hunt.
Chasing twenty carriers for fuel card exports by email. Re-formatting every ELD report by hand. Discovering an unmapped fuel card the night before the deadline. Hunting through folders when an auditor asks for 2023 receipts.
Most IFTA tools are built for a single fleet. IFTAflow is built for the office that files for all of them.
How a quarter runs in IFTAflow
- 01
Request
At quarter start every client gets a branded email with a secure upload link. Reminders go out on their own until the files arrive.
- 02
Import
Drop in EFS or other fuel card exports and ELD mileage reports. Column mappings are saved per client, so next quarter is one upload.
- 03
Fix exceptions
Fuel bought where a truck never drove, MPG outliers, duplicates, unmapped cards and date gaps are flagged before anything is calculated.
- 04
Calculate & approve
Fleet MPG, taxable and tax-paid gallons and tax or credit per jurisdiction, laid out like the state worksheet. The carrier approves the PDF online.
- 05
File & archive
Record the filing, payment and confirmation number. The quarter locks with every input and rate used, ready for an audit years later.
Built for the office, not the truck
Deadline calendar & reminders
Quarterly due dates, license and decal renewals, and automatic emails to clients and preparers, each one logged.
Carrier upload portal
Carriers upload files and approve reports from a secure link or their own login. No more attachments lost in your inbox.
Audit-ready archive
Locked quarterly snapshots, documents tagged by client, quarter and truck, and a one-click audit package per year.
Search everything
Find any client, DOT or MC number, truck, VIN, decal, confirmation number or document from one search bar.
Your team, your roles
Admins, preparers, viewers and carrier logins, each seeing only what they should, with two-factor sign-in and a full audit log.
IFTA quarterly deadlines
IFTA returns are due the last day of the month after each quarter ends. When a due date falls on a weekend or holiday, many jurisdictions accept the next business day; confirm with your base jurisdiction. Zero-mile quarters must still be filed.
| Quarter | Period | Return due |
|---|---|---|
| Q3 2026 | Jul 1 – Sep 30 | Oct 31, 2026 |
| Q4 2026 | Oct 1 – Dec 31 | Jan 31, 2027 |
| Q1 2027 | Jan 1 – Mar 31 | Apr 30, 2027 |
| Q2 2027 | Apr 1 – Jun 30 | Jul 31, 2027 |
Pricing that grows with your clients’ fleets
Unlimited carrier clients on every plan. A truck counts only in a quarter it has miles or fuel. 7-day free trial; yearly billing gets two months free.
Starter
$99/month
- Up to 50 active trucks
- 2 team members
- $1.50 per extra truck
Pro
$249/month
- Up to 250 active trucks
- 5 team members
- $1.00 per extra truck
Business
$499/month
- Up to 750 active trucks
- 10 team members
- $0.75 per extra truck
Enterprise
Custom
- 750+ trucks
- Unlimited team members
- Onboarding help
Pilot firms help shape the product and get founding-member pricing. Apply below.
Questions firms ask
Who is IFTAflow for?
Accounting and bookkeeping firms, permit and compliance services, and IFTA service providers that prepare quarterly IFTA returns for several trucking carriers. It is not a GPS or ELD product for a single fleet.
Do I need API integrations with EFS or my clients’ ELDs?
No. IFTAflow imports the CSV and Excel exports carriers already have: fuel card transactions (for example EFS) and ELD IFTA mileage reports (for example Samsara, Motive, Geotab). Mappings are saved per client, so each quarter is a quick upload.
Does IFTAflow file the return with the state?
No. IFTAflow prepares the return summary in the layout of the state worksheet, tracks the filing, payment and confirmation, and archives everything for audits. Your firm files in the base jurisdiction’s portal.
Where do the tax rates come from?
Rates are loaded each quarter from the IFTA, Inc. quarterly tax rate matrix and shared across all workspaces. Every finished return records which rate version was used.
How is pricing calculated?
Plans are based on active trucks across all of your carrier clients, with unlimited carriers on every plan. A truck counts as active in a quarter only if it has miles or fuel in that quarter.
Is our clients’ data secure?
Each firm’s workspace is fully isolated. Connections are encrypted, passwords are hashed, two-factor sign-in is available, and every change is recorded in an audit log.
Join the pilot program
We are onboarding a small group of firms that file IFTA for multiple carriers. Pilot firms get early access, direct input on the roadmap and founding-member pricing.
Tell us a little about your firm and we’ll reach out personally.